✅ Attention Job Seekers: Be sure to read through the entire post for important details! You'll find the application link or email provided at the end of the post.
Fidelity Services Group Invites suitably qualified applicants to apply for the Company Secretarial Administrator vacancy. The closing date for applications is 16 October 2026.
About the Job
Fidelity Services Group needs a Company Secretarial Administrator to work at its head office in Helderkruin, Roodepoort, Gauteng. This is a full‑time, permanent role that is perfect for someone who likes keeping things tidy, follows rules, and wants to learn how big companies are run. You will help the Company Secretariat with paperwork, board meetings, and official records. No previous secretarial experience is required – just a good attitude and a willingness to learn.
What You’ll Do Every Day
- Provide general office help to the Company Secretariat.
- Set up board and committee meetings – send invites, reminders, and update any changes.
- Help prepare and share board, shareholder, and tender resolutions.
- Put resolutions on SigniFlow so directors can sign them electronically and follow up when needed.
- Keep the company’s statutory registers and other official records up‑to‑date.
- Aid in filing the annual CIPC (Companies and Intellectual Property Commission) returns.
- Update directors’ declarations of interest and check them against the CIPC website.
- Review and refresh the company’s policies, charters, and work plans each year.
- Support compliance with PSIRA (Private Security Industry Regulatory Authority) for directors.
- Handle the yearly renewal of the company’s PSIRA certificates.
- Organise all governance documents so they are easy to find and always current.
- Work with Microsoft Word, Excel, PowerPoint, Outlook, and Teams to create and share files.
- Follow up on any pending paperwork or tasks that need to be finished.
- Pitch in with any other company‑secretarial duties the team assigns.
What You Need to Bring
| Requirement | Why It Matters |
|---|---|
| Matric (Grade 12) | Shows you have completed basic schooling. |
| Studying for a CGISA or CIS qualification (optional) | Gives you a head‑start in company secretarial work. |
| Strong admin and document‑management skills | Keeps records neat and easy to access. |
| Able to juggle several tasks at once | The role involves many moving parts. |
| Very careful eye for detail | Mistakes can cause legal problems. |
| Works well under pressure | Deadlines are common in governance work. |
| Trustworthy, professional, and discreet | You’ll handle confidential information. |
| Good written and spoken communication | Needed for emails, minutes, and reports. |
| Good knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Teams | These tools are used daily. |
| Ability to work alone when required | Some tasks need focused attention. |
| Able to meet multiple deadlines | Governance work follows set timelines. |
| Real interest in corporate governance | Helps you stay motivated and grow. |
| Clean criminal record | Required for security‑related companies. |
| Lives in West Rand or nearby areas | Reduces commute time. |
No prior secretarial experience is mandatory, but a keen interest in how companies are governed will give you an edge.
Why This Role Is a Good Start
- Learn the ropes of corporate governance: Get hands‑on experience with board minutes, resolutions, and statutory filings.
- Work for a respected security and investigations firm: Fidelity Services Group is a well‑known name in the industry, offering stability and growth.
- Develop valuable office software skills: Daily use of Microsoft Office and Teams will boost your digital competence.
- Entry‑level opportunity: Perfect for fresh graduates or anyone looking to change careers.
How to Apply
If you think you fit the description, click the link below and submit your application before the deadline on 16 October 2026.
Apply for the Company Secretarial Administrator position
A Note on Equality
Fidelity Services Group encourages applications from historically disadvantaged groups and Black female candidates. The company is committed to a fair and inclusive hiring process.
If you do not hear back within ten working days after the closing date, please consider your application unsuccessful.
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