Woolworths Personal Assistant Job Openings

Woolworths Invites Qualified Applicants to Apply for Personal Assistant Vacancies (X Open Positions). Hurry! Applications close on 15 November 2024 – don’t miss your chance to join one of the most respected retail companies in South Africa!

Woolworths is searching for a well-organized and dedicated individual to fill the role of Personal Assistant. If you’re ready to bring top-notch administrative skills to an exciting retail setting, this might be the perfect fit for you! As a Personal Assistant at Woolworths, you’ll play a vital role in supporting the Trading Heads for Central Buying, as well as the Engen & Africa divisions, helping them keep everything running smoothly. From coordinating meetings and handling schedules to preparing important documents, you’ll be essential to making daily operations efficient and productive.

What You’ll Do as a Personal Assistant at Woolworths

In this role, you’ll provide high-level administrative support to ensure everything is well-organized and on track. Here’s a closer look at what your day-to-day tasks will include:

• Support for Central Buying & Engen & Africa Teams: Assist the heads of these divisions by managing their schedules, preparing presentations, organizing travel, handling emails, screening calls, and keeping all documentation in order.
• Diary Management: Efficiently organize and manage diaries to make the best use of time, with follow-ups to ensure important tasks are completed on time.
• Confidentiality & Discretion: Handle sensitive information professionally and securely, maintaining high confidentiality.
• Event Coordination: Plan and organize events for different central teams as needed.
• Financial Support: Process accounts, manage petty cash, and complete travel reconciliations for management and team members.
• Supply Management: Keep track of office supplies and handle orders for essential items like stationery and equipment.
• Travel Arrangements: Coordinate travel, meeting schedules, and accommodations as needed.
• General Office Tasks: Perform additional administrative duties to help maintain a productive office environment.

Core Responsibilities as a Personal Assistant

1. Calendar & Appointment Management: Efficiently schedule appointments, meetings, and events to ensure smooth operations.
2. Communication Handling: Screen calls, respond to emails, and draft any needed correspondence on behalf of the team.
3. Document Preparation: Prepare and organize essential documents, reports, and presentations.
4. Travel Coordination: Arrange travel plans, including flights, accommodation, and transport bookings.
5. Meeting Support: Prepare agendas, take meeting notes, and follow up on action points.
6. Expense & Budget Management: Track expenses, manage budgets, and handle reimbursements.
7. File Organization: Maintain an organized system for documents and records.
8. Relationship Building: Build and maintain professional relationships with both internal and external contacts.
9. Ad Hoc Assistance: Provide additional support as required, including personal tasks for the employer when necessary.
10. Office Equipment Management: Operate office tools and troubleshoot issues as needed.

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Eligibility Requirements

Before applying, be sure to meet the requirements outlined below. These criteria ensure that applicants are well-prepared to excel in the role and will have a strong chance of being selected:

• Education: Possess a 3-year Secretarial diploma or a related tertiary qualification.
• Documentation Skills: Ability to consolidate strategic documents and manage budgeting tasks.
• Communication Skills: Demonstrate strong verbal and written communication abilities.
• Software Proficiency: Skilled in MS Word, Excel, PowerPoint, and Outlook.
• Customer Service & Conflict Resolution: Provide excellent service and handle conflicts professionally.
• Analytical Skills: Ability to assess and solve problems effectively.
• Attention to Detail: Maintain high accuracy in tasks, paying attention to every detail.
• Organizational Skills: Strong planning and multi-tasking abilities to prioritize workloads and stay organized.
• Independence & Decision-Making: Work independently and make confident, informed decisions.

Application Process for Woolworths Personal Assistant Position

Ready to apply? Follow these simple steps:

1. Apply Online: Visit the Woolworths online portal, using Google Chrome for the best experience.
2. Register: Set up an account to submit your application and track your progress.
3. Consent to Personal Information Usage: Agree to allow the selection committee to use your personal information.
4. Accurate Information: Ensure your application details are accurate to avoid disqualification.
5. Submit Exclusively Online: Applications must be submitted via the portal – no hand deliveries, faxes, or emails will be accepted.

Application Deadline

The closing date for this opportunity is 15 November 2024. Submitting early can help you avoid technical issues or last-minute challenges, so don’t wait to get your application in!

Take note that any late applications will not be considered. Additionally, Woolworths reserves the right to make their decision final, and the selection committee’s choices cannot be appealed.

Click Here To Apply