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Company: Sanlam Group
Who are we?
Sanlam Investment Group
The Sanlam Investment Group is uniquely equipped and positioned to deliver on its purpose of empowering generations to be financially confident, secure and prosperous. Through our vast in-house expertise and strategic partner networks, we can access all asset classes across the globe, private and public, actively and passively managed, to develop investment solutions that are in our clients’ best interests and have a positive impact on society. Backed by the Sanlam Group’s balance sheet, the Sanlam Investment Group has a true competitive advantage in its ability to invest alongside clients, particularly in private markets where impact investing drives the agenda.
The Sanlam Investment Group is one of the largest, most diversified financial services and investment firms in Southern Africa with assets under management and administration of more than R2 trillion. It is a B-BBEE level 1 contributor and one of the largest black-empowered asset managers on the African continent.
Sanlam Alternative Investments (SAI)
The purpose Sanlam Alternative Investments (SAI) business is to help build the African continent and make a real sustainable difference in the emerging economies in which we operate in, aligning to the Sanlam Group’s mission of financial inclusion. The SAI business has a broad range of capabilities that include Private Equity, Specialised Finance, Property, Infrastructure and Partnerships. Sanlam is the biggest non-banking financial institution on the continent, operating in Africa for over 100 years.
What will you do?
Performs secretarial and general office duties (telephone calls, filing of confidential correspondence, typing et cetera) for divisional General Manager’s. Manages calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible. Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers. Prepares records such as agenda, notices, minutes and resolutions for corporate meetings. Arranges travel plans and itineraries, compiles documents for travel-related meetings.
What will make you successful in this role?
• Diary management of the team and the leadership team.
• Screen some emails sent to the CEO of the Business Unit and responds independently when required.
• Arrange team meetings by liaising with relevant parties such as facilities and catering.
• Support business events by liaising with the event coordinator, marketing team or any other relevant party.
• Circulate agenda, minutes, and resolutions of meetings.
• Responsible for team travel arrangements.
• Process invoices through the Finance team.
• Meet and greet clients on behalf of the team member (s) when required.
• Type, format, and edit documents, reports, and presentations as requested by the team member(s).
• Maintain a database of relevant records.
• Liaise with internal departments such as IT, Finance, Human Capital and others.
• Liaise with external clients on behalf of team member(s) as and when required.
• Copy and scan documents.
• Check that each boardroom is prepared/ready for a scheduled meeting by arranging refreshments and IT connection.
• Order office supplies and manage mail and courier services for the team.
• Perform all adhoc administrative tasks.
Qualification and Experience
Grade 12 and Diploma/Certificate with 6 years related experience.
Knowledge and Skills
Reservation Management
Secretarial Support
Administration
Manages various Stakeholder queries and support
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Personal Attributes
Communicates effectively – Contributing independently
Plans and aligns – Contributing independently
Action orientated – Contributing independently
Optimises work processes – Contributing independently
Build a successful career with us
We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.
Core Competencies
Cultivates innovation – Contributing independently
Customer focus – Contributing independently
Drives results – Contributing independently
Collaborates – Contributing independently
Being resilient – Contributing independently
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.
Our commitment to transformation
The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensure a thriving and sustainable business in South Africa. The Group’s Employment Equity plan and targets will be considered as part of the selection process.
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