Are you ready for an exciting new career opportunity? Rand Water is calling on qualified candidates to apply for their Secretary (K Band) positions. With 3 vacancies available, this is your chance to join one of South Africa’s leading organizations. The closing date for applications is 27 December 2024, so don’t miss out!
If you have a passion for organization, love working with people, and have strong administrative skills, then this job is perfect for you! Read on to learn more about the role, its responsibilities, and the skills required to succeed.
About the Secretary Role
Rand Water is looking for a dedicated and detail-oriented Secretary to provide top-notch administrative support to the Finance Shared Services Manager (FSSM) and other departments within the Finance Shared Services. This role is a great opportunity to showcase your organizational and communication skills while working in a fast-paced, professional environment.
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Minimum Requirements
To be eligible for this role, you’ll need to meet the following requirements:
✅ Education: Matric Certificate + Secretarial/Administrative Certificate
✅ Experience: 3-5 years of experience in an administrative role
✅ Specialized Knowledge: Experience in secretarial duties and SAP knowledge is essential
✅ Computer Skills: Advanced proficiency in MS Office Suite (Word, Excel, and PowerPoint)
If you tick all these boxes, you could be the perfect candidate for this role!
Your Key Responsibilities
As a Secretary at Rand Water, you will be responsible for making sure everything runs smoothly in the office. Here’s what you’ll be doing on a daily basis:
🔹 Diary Management: Manage and maintain the Finance Shared Services Manager’s daily schedule.
🔹 Office Management: Ensure the office runs smoothly and stays organized.
🔹 Reception Services: Handle phone calls, emails, and correspondence.
🔹 Meeting Coordination: Schedule, organize, and prepare for meetings, conferences, and events.
🔹 Document Preparation: Type and review important documents like reports, letters, and memoranda.
🔹 Report Submission: Submit reports to TMC, EXCO, and Board subcommittees.
🔹 Document Quality Control: Make sure all documents meet corporate identity and presentation standards.
🔹 Minutes of Meetings: Take clear and accurate minutes during meetings.
🔹 Stakeholder Relations: Maintain strong working relationships with internal and external stakeholders.
🔹 General Admin Support: Handle filing, photocopying, faxing, and document storage.
🔹 Supply & Stationery Management: Order office supplies and track the office budget.
🔹 Travel Arrangements: Book flights, accommodation, and transport as needed for the Finance Shared Services team.
🔹 SAP Administration: Create purchase requisitions, process orders, and track receipts using SAP.
If you have a passion for keeping things organized and enjoy being the person that “keeps everything on track,” this role will suit you perfectly!
What You Need to Succeed
Here are the skills, knowledge, and personality traits that will help you thrive in this role:
Knowledge
💻 Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
📘 SAP system knowledge
📢 Public relations and customer service knowledge
💸 Budget management and tracking
Skills
💬 Communication: Strong written and verbal communication skills.
📅 Time Management: Ability to plan, prioritize, and meet deadlines.
📝 Attention to Detail: Accurate typing, proofreading, and presentation of documents.
📞 Telephone Etiquette: Handle calls professionally and respectfully.
🤝 Interpersonal Skills: Ability to work well with different teams and stakeholders.
📈 Analytical Skills: Problem-solving and the ability to identify and improve processes.
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Personal Attributes (Attitude)
⭐ Must be able to work under pressure and meet deadlines.
⭐ Confidentiality is key – you’ll be handling sensitive company information.
⭐ Professionalism and courtesy when dealing with stakeholders.
⭐ A “can-do” attitude – be ready to take on any challenge.
⭐ Be a team player and work well with colleagues.
⭐ Show a sense of urgency when dealing with important tasks.
Why Should You Apply?
Working at Rand Water means being part of a respected organization that values professional growth, teamwork, and excellence. Here’s why you should apply for this Secretary role:
🔹 Permanent Position – Job security for the long term.
🔹 Growth Opportunities – Work with senior management and build a strong professional network.
🔹 Make an Impact – Be the person that ensures everything runs smoothly.
If you want to work for a well-established organization that supports growth and professional development, this is the role for you.
How to Apply
Applying for this position is simple and straightforward. Here’s how to do it:
1️⃣ Prepare Your CV – Make sure it highlights your relevant experience, skills, and qualifications.
2️⃣ Submit Your Application – Visit Rand Water’s official careers page and search for the Secretary – K Band (Reference: RAN241213-1) position.
3️⃣ Beat the Deadline – The closing date for applications is 27 December 2024, so apply early to avoid disappointment.
Don’t wait until the last minute. These roles are popular, and only the best candidates will be selected!
Pro Tips for Your Application
💡 Customize Your CV – Highlight relevant experience, especially in secretarial roles, SAP, and admin.
💡 Showcase Your Skills – Add a skills section to your CV, focusing on planning, organizing, and communication skills.
💡 Practice for Interviews – Be ready to discuss your experience with SAP, diary management, and handling confidential information.
Frequently Asked Questions (FAQ)
1. How many positions are available?
There are 3 vacancies available for the role of Secretary at Rand Water.
2. What is the deadline to apply?
The closing date for applications is 27 December 2024.
3. Where is the job located?
The position is based at Glenvista, Gauteng, South Africa, at Rand Water’s Rietvlei site.
4. What documents are required for my application?
You’ll need to submit your CV, Matric Certificate, and your Secretarial/Administrative Certificate.
5. How can I stand out as a candidate?
Focus on showcasing your experience in SAP, diary management, and administrative skills. Be sure to highlight your attention to detail and ability to meet deadlines.
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Conclusion
This is your chance to become part of Rand Water’s finance team as a Secretary. If you have strong organizational skills, the ability to multitask, and experience with SAP, then don’t wait. With 3 vacancies available, you have a great chance of landing this role – but only if you apply before 27 December 2024.
💥 Don’t miss out on this opportunity! Apply now and be part of a team that values excellence and continuous improvement. 💥
🔗 Apply today via Rand Water’s Careers Page before the deadline!